Fill Every Hygiene Chair with AI That Never Misses a Call
Dental growth lives in the recall list and the after-hours call you missed. We automate both, plus the booking and intake glue that keeps the chair full.
Your Recall List Is a Revenue Ledger Nobody Reads
Every hygiene recall that slips a month is production you already earned and then quietly gave away.
Dental economics are unforgiving: the schedule is the business. Yet recall depends on a front desk member finding an hour to work a list, insurance verification depends on somebody keying policy numbers correctly, and after-hours demand depends on the phone being answered, which it never is. Meanwhile the practice across town with a chatbot books the patient who searched dentist near me at 9 PM. We configure dental-specific systems: recall sequences triggered from your hygiene due dates, booking rules that respect operatory and provider constraints, insurance-aware answers drawn from your accepted payors, and intake that has the clipboard finished before the patient parks. Practices see the schedule tighten within the first recall cycle, and the effect compounds every month the sequences keep running.
Recall that actually sends. Hygiene due dates trigger tracked sequences, and unscheduled patients escalate to a call list automatically.
After-hours capture. The chatbot answers insurance and service questions and books visits while the office is dark.
Schedule rules encoded. Operatory, provider, and procedure duration constraints are enforced by the booking engine, not by memory.
Insurance-aware front door. Patients see your accepted payors answered instantly, which converts the PPO shopper before they call a competitor.
No-show defense. Reminder cascades with one-tap confirm cut broken appointments to the low teens.
The Dental Stack, Configured
Core solutions tuned for dental workflows and connected to your practice management system.
Dental AI Chatbot
Trained on your services, payors, and tone, booking into Dentrix, Open Dental, or your calendar with staff escalation for clinical questions.
Hygiene Recall Automation
Sequenced recall and reactivation campaigns driven by due dates, with response tracking and production reporting.
Online Booking
Real availability across operators and providers, visit-type rules, waitlist backfill for late cancellations.
Digital Patient Intake
Medical history, consent, and insurance capture completed before arrival, delivered into your PMS without retyping.
Schedule Health Dashboard
Fill rate, recall conversion, and no-show trends in one view, reviewed with your numbers monthly.
Treatment Plan Follow-Up
Unscheduled treatment plans get polite tracked sequences, recovering the production that used to die in the drawer.
How We Roll Out in a Dental Practice
A four-step path tuned to keep chairs busy while systems land.
Workflow audit
Hygiene intervals, provider rules, payor list, and no-show pattern documented and agreed.
Systems configured
Chatbot trained, recall sequences built, booking rules encoded, intake packets drafted for your consents.
Supervised launch
Chat and recall run with staff oversight for two weeks, edge cases fixed, then autonomy granted.
Monthly tuning
Recall copy, reminder timing, and booking rules tuned against production data every month.
Frequently Asked Questions
Straight answers for practice owners and office managers evaluating dental practice software.
Does this work with Dentrix or Open Dental?
Yes. We integrate with the major US dental platforms for appointment creation, recall triggers, and patient lookup, using APIs or documented workflows depending on your version and setup.
Will the chatbot give clinical advice?
No. It answers administrative questions, screens urgency, and escalates clinical questions to your team with full transcript. Emergency language routes to your emergency protocol immediately.
How does recall automation handle insurance benefit cycles?
Sequences key off your hygiene interval logic and can reference benefit timing, so patients hear from you when their benefits and due dates align, which is when they book.
What does a typical dental engagement cost?
Most single-location practices run a monthly plan that covers chatbot, recall automation, and booking, and it typically pays for itself with a handful of recovered recalls. Fixed builds are quoted separately.
How fast can we go live?
Three to four weeks is typical: audit in week one, configuration in weeks two and three, supervised launch in week four.
Want Next Month Recalled Automatically?
Book a free strategy call. Bring your last three months of recall numbers and we will show you what an automated recall engine would have recovered.